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MSOE Audiovisual Center:
Audiovisual Policy Manual

Contents

Equipment

Audiovisual Center equipment is intended for use by the Milwaukee School of Engineering's faculty, staff, and students. Equipment usage is limited to classroom, course-related, and academic usage. Equipment is to be used for educational uses only, which must be verified by the AV Center. Recreational and/or extra-curricular use of equipment and/or materials is prohibited.

Equipment Reservation Procedure

Equipment availability is determined based on a first-come first- served basis. Reservations for audiovisual equipment for classroom use in unstaffed buildings is coordinated from the Audiovisual Center. Faculty members at the time of reserving equipment are given an access code to the secured area where equipment is stored. Reservations may be made in person at (L-204), by calling the Audiovisual Center at (414) 277-7179, by completing an Audiovisual Center Audiovisual Support Request Form, or by e-mail to krajnak@msoe.edu.

M.S.O.E. Audiovisual Rental Rates

Customers interested in borrowing MSOE audiovisual equipment -- but who are not associated with MSOE (i.e., customers who are not current employees, consultants, or students of MSOE) -- should read and follow the procedures that are detailed in the Campus Room Reservations Policies and Procedures Document, which includes information about AV equipment rental rates. Contact the Audiovisual Center with specific questions about the equipment rental policies.

Equipment Distribution

Equipment may be picked up at the Library's Audiovisual Center (L-204) between the hours of 8:00 a.m. - 4:30 p.m. Monday through Friday. At the time of check-out a validated school identification card or its equivalent must be presented and a signature for the equipment is required. After hours use of equipment is coordinated through the AVC, however, pick-up and return of equipment is at the front desk of the Walter Schroeder Library.

Equipment Return

Equipment checked out from the Audiovisual Center is expected to be returned promptly after usage. It is the responsibility of the user to return the equipment in the same condition it was checked out.

Equipment Malfunction

All audiovisual equipment is tested prior to usage and after its return. Any malfunction during usage should be immediately reported to the Audiovisual Center Staff. Repairs are made by the Audiovisual Center.

Media Equipped Classrooms/Laboratories

Problems or questions regarding ceiling mounted LCD projectors should be directed to the Audiovisual center by calling 277-7179. Every effort will be made to resolve the problem as soon as possible.

Multimedia Presentation Applications

Equipment for simplified multimedia presentation applications carry specific usage restrictions. Equipment which carry these usage restrictions include laptops, camcorders, and digital cameras. Camcorders are to be used on-campus, for academic applications, and returned within two hours. Laptops not used for classroom presentations may be used in the Library for a maximum three-hour time period. Digital cameras must be returned to the Audiovisual Center within 3 hours of pick-up.

Borrower's Responsibility

Borrower assumes full replacement costs for lost Audiovisual Center equipment and/or materials.

Viewing Room

Reservations for the viewing room (L-207) need to be made a minimum of twenty-four hours in advance. This room is to be used for viewing in-house materials only. Any instructional materials used as part of a course of study must be viewed with the instructor present. Seating capacity 7.

Educational Resource Rentals

Faculty interested in supplementing instruction with non print materials should contact the Audiovisual Coordinator for information.

Audiovisual Supplies

The Milwaukee School of Engineering's Bookstore is your source for the purchase of audiovisual supplies. Blank CD and DVD discs, overhead transparencies, blank audio and video cassettes, drawing easel pads, film, batteries, marking pens can be purchased through the Bookstore during Bookstore operating hours. The Bookstore is located on the third floor of the Student Life Campus Center, 1025 N. Broadway St.

Copyright

Copyright is a property right. A copyright holder of a videotape or film program has a specific set of four rights:
  1. Make or authorize copies.
  2. Prepare derivative works.
  3. Distribute copies.
  4. Authorize public performances or displays.

Definition Of Public Performance

To perform a film and video at a place open to the public or at any place where a substantial number of people outside of a normal circle of a family and its social acquaintances are gathered.

The Face-To-Face Teaching Exemption

This provision under limited conditions does allow you to use a videotape in class even if it hasn't been cleared for public performance. However, this provision applies only to a classroom teacher. The teacher is allowed to do this only if all five of the five following requirements are met. The performance must be:
  1. Given by an instructor or a pupil.
  2. Take place at a nonprofit educational institution.
  3. Be part of a regular instructional activity. (Limited to when instructor and students are in a face-to-face situation.)
  4. Take place in a classroom or a similar place devoted to instruction.
  5. Utilize a lawfully made copy. (A copy made under the authority of the copyright holder.)
A face-to-face teaching exemption provision rules out recreational or extra-curricular use of a videotape.

Fair Use

Fair use is a legal provision which recognizes that certain uses do not require permission of the copyright owner. Four requirements need to be met for your use to fall into fair use. All four requirements must be met:
  1. Determine the purpose and character of the use.
  2. Examine the nature of the copyrighted work.
  3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
  4. Examine the effect of your use upon the potential market of the copyright owner, as well as the present value of the work.

Off-Air Videotape Recording

The Audiovisual Center will perform off-air taping for faculty based upon the "Kastenmeier Guidelines" which apply only to "off-air" taping when done by a nonprofit educational institution. Applicable only to broadcast programs.

An off-air recorded broadcast program may be shown once ten consecutive school days after the broadcast date. The videotape may be used a second time if educational reinforcement is necessary. The videotape may be retained for an additional 35 calendar days and may only be shown for evaluation purposes for purchase of long-term retention rights.

An instructor must request taping. Both the Audiovisual Coordinator and instructor must be aware of the ten day cut-off date. After 45 days the program must be erased.

The Recording of Individuals

Audiovisual Center equipment may be used to record a live presentation, speech, interview, demonstration or other activity by an individual or individuals not officially associated with MSOE only if the individual (or individuals) has (or have) completed and signed a Photo / Audio / Video Presentation Release Form. Copies of the Form are also available from the MSOE Audiovisual Center. Completed Forms are retained on file in the Audiovisual Center.

For educational reasons only, Audiovisual Center equipment may be used to record a live presentation, speech, interview, demonstration or other activity carried out by a student, staff person, or faculty person associated with MSOE. The recording must be used for educational purposes only.

[Raider Athletics] Comments to Gary Shimek , Librarian

Last Update Thursday, 23-Aug-2007 15:47:08 CDT
© 2001 Milwaukee School of Engineering